Effective Date: July 16, 2025
IT Specialist Meijer (here in after referred to as “we,” “us,” or “our”) is committed to protecting the privacy of our website visitors and clients. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://itspecialistmeijer.nl/ (the “Site”) or use our services.
We operate in compliance with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and applicable Dutch data protection laws.
- Information We Collect
We collect various types of information from and about users of our Site and services, which may include:
Personal Identification Information:
Names: When you fill out contact forms or engage with our services.
Email Addresses: For communication, service delivery, and responding to inquiries.
Phone Numbers: For communication and service delivery.
Payment Information: When you engage us for services that require payment. This information is processed securely, and we do not store sensitive payment card details on our servers.
Information You Provide Through Contact Forms: Any other information you voluntarily submit to us via contact forms, such as details about your IT needs or inquiries.
- How We Collect Information
We collect information directly from you when you:
Fill out forms on our Site (e.g., contact forms, service request forms).
Communicate with us via email or phone.
Engage us for our IT services, which may involve the collection of payment details.
- How We Use Your Information
We use the information we collect for the following purposes:
To Provide Services: To deliver the IT services you have requested or contracted us for. This includes communicating with you about your projects, providing technical support, and managing your service accounts.
To Respond to Inquiries: To answer your questions and provide information when you contact us through our contact forms or other channels.
To Process Payments: To process payments for the services you purchase.
To Improve Our Services: To understand how our services are used and to improve their functionality and user experience.
For Communication: To send you important updates, notifications, and other information related to our services.
- Legal Basis for Processing Personal Data (GDPR)
We will only process your personal data when we have a lawful basis to do so under the GDPR. Our legal bases for processing your data include:
Performance of a Contract: The processing is necessary for the performance of a contract with you or to take steps at your request before entering into such a contract (e.g., providing IT services you have ordered).
Legitimate Interests: The processing is necessary for our legitimate interests, provided that your fundamental rights and freedoms do not override those interests (e.g., improving our services, preventing fraud, direct marketing where permitted by law).
Consent: You have given us clear and explicit consent to process your personal data for a specific purpose (e.g., subscribing to a newsletter, if we offer one in the future, where separate consent would be obtained).
Legal Obligation: The processing is necessary for compliance with a legal obligation to which we are subject.
- Data Sharing and Disclosure
We do not share your personal data with any third parties for their marketing or other purposes, except as strictly necessary to provide our services or as required by law.
In certain circumstances, we may disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).
- Data Security
We are committed to protecting the security of your personal data. We implement a variety of technical and organizational measures to protect your information from unauthorized access, alteration, disclosure, or destruction. These measures include:
Encryption: Using encryption technologies to protect data transmitted over the internet.
Secure Servers: Storing data on secure servers with restricted access.
Access Controls: Implementing strict access controls to ensure that only authorized personnel can access personal data.
Regular Security Audits: Conducting regular security audits and updates to maintain the integrity and security of our systems.
- Data Retention
We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law. For example:
Information collected for the provision of services will be kept for the duration of the service contract and for a reasonable period thereafter to facilitate record-keeping and support.
Contact form submissions will be retained as long as necessary to address your inquiry and for our legitimate record-keeping purposes.
- Your Data Protection Rights (GDPR)
Under the GDPR, you have the following rights regarding your personal data:
The Right to Be Informed: You have the right to be informed about the collection and use of your personal data. This Privacy Policy serves to fulfill that right.
The Right to Access: You have the right to request copies of your personal data that we hold.
The Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
The Right to Erasure (“Right to Be Forgotten”): You have the right to request that we erase your personal data, under certain conditions.
The Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
The Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions.
The Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
The Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.
To exercise any of these rights, please contact us using the contact details provided below. We will respond to your request within one month.
- Cookies and Tracking Technologies
Currently, this Privacy Policy does not detail the use of cookies or other tracking technologies. If your website uses cookies (e.g., for analytics, website functionality, or any other purpose), you MUST add a detailed section here explaining:
What types of cookies you use (e.g., essential, analytical, marketing).
The purpose of each type of cookie.
How users can manage or refuse cookies (e.g., through browser settings or a cookie consent banner).
You will also likely need a separate Cookie Policy and a cookie consent banner to comply with GDPR and Dutch cookie rules.
- Children’s Privacy
Our Site and services are not intended for individuals under the age of 18. We do not knowingly collect personally identifiable information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from a child under 16 without verification of parental consent, we will take steps to remove that information from our servers.
- Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Effective Date” at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes.
- Contact Us
If you have any questions about this Privacy Policy, your data, or wish to exercise any of your rights, please contact us:
IT Specialist Meijer
Email: [Your Email Address Here – e.g., info@itspecialistmeijer.nl]